Welcome back to Lavendaire.
00:04
Today I'm going to talk about time management
and organization:
00:06
how to make time for everything you want to
do.
00:10
And I know that sounds pretty daunting
00:13
because I'm sure a lot of us want to do a
lot of things.
00:14
If you're anything like me,
00:18
you probably have a huge list of to-dos, but
also list of things
00:20
you wish you could do if you had the time
for it.
00:25
Today I'm going to share some tips and also
an exercise you can do
00:28
to help you organize your schedule to make
time for everything that you want to do.
00:31
By the way: I'm doing another giveaway with
Skillshare.
00:36
the previous Skillshare giveaway, so I knew
that I wanted to do it again.
00:40
Stick around to the end of the video for more
giveaway details.
00:44
My first tip on how to make time for everything
you want to do is to cut down distraction
00:47
I think that, most of us, we feel that our
schedules are so full, we have no time for
00:53
when in reality there are so many parts of
our day where we lose track on social media,
00:59
whether you're on Facebook, Instagram, wherever.
01:04
You don't notice it
01:08
but sometimes you just trail off, and there
goes fifteen minutes
01:09
and another fifteen minutes there.
01:13
You actually waste a lot of time getting distracted.
01:15
So the best thing is to learn how to focus
and make the most of your time
01:18
with what you're doing, right now.
01:22
Some techniques are: You can use a Pomodoro
timer,
01:24
which is a 25-minute timer to set, and then
you focus down for 25 minutes.
01:28
You can't really do anything else for 25 minutes.
01:33
Start to take note of where your attention
goes throughout your day,
01:35
whether you're actually being productive or
not.
01:38
If you're getting distracted,
01:41
if you find yourself trailing off, opening
new tabs, and just looking at random things,
01:42
then I highly recommend you either go on a
social media detox
01:47
or download those apps that block certain
websites.
01:50
Or find some way, Pomodoro technique or something
else,
01:54
that will help you use your time more wisely
and focus down.
01:58
Also: Studies have proven that you're more
effective when you focus on one thing at a
02:02
Multitasking is a myth.
02:08
It's actually not more effective or productive.
02:10
It's so much better to focus on one thing
at a time,
02:13
instead of constantly switching between different
tasks.
02:15
Next thing I'm going to share is this exercise
that I use for myself
02:18
to plan out my ideal day and my ideal week,
filled with all the things that I would want
02:22
This is just an exercise that will help create
a guideline for your schedule,
02:30
because it actually helps to see how physically
things can fit into your schedule
02:34
and how you can actually make it work.
02:39
Even though it might seem rigid to some of
you,
02:41
just remember that this exercise is just to
be used as a guideline,
02:43
not like a strict schedule that you're supposed
to follow every day.
02:47
First step is to decide on your non-negotiables.
02:51
These are the things that you have to do
02:55
or the things that you absolutely want to
do, you need to do.
02:58
Decide on all of those.
03:02
Most likely, it's school, it's work, and then
maybe you have
03:03
some other things that you're like, "No, this
is non-negotiable.
03:07
I have to do this thing
03:10
in my life in my schedule."
03:12
Make a list of all of those non-negotiable
things.
03:13
Next, bring out the dreamer in you and write
down a list of all the things that you want
03:16
in your ideal life, in your ideal week.
03:23
While you're making that list,
03:26
estimate the amount of time that you want
to spend on each item on that list,
03:28
per day or per week.
03:32
For example: I love to do morning pages.
03:34
That's something that I want to do every day
for twenty minutes.
03:37
I also want to meditate, but I would say I
would meditate at least five to ten minutes,
03:40
I'd also want to spend an hour or two a week
doing yoga.
03:47
And an hour or two a week learning, taking
online classes, like on Skillshare.
03:50
Now it's time to design your ideal week.
03:57
We're going to map out
03:59
all of your waking hours in a week, from the
moment you wake up
04:00
to the moment you go to bed, Sunday through
Saturday–or Monday through Sunday,
04:03
however you want to count it.
04:07
What you're going to do is:
04:09
First, you're going to put in your non-negotiables.
04:10
whether it's your school schedule, your work
schedule, whatever you can put in there.
04:14
I know some things are very flexible, but
just do the best that you can.
04:18
Next, we're going to look at your list of
things that you'd ideally want to do.
04:21
And then we're going to see if we can incorporate
them into either your morning routine
04:26
or your evening routine.
04:30
The reason I think it's best to incorporate
these things
04:32
into your morning or evening routine is because,
in the middle of the day,
04:34
some many things could come in and out.
04:38
You might have errands you need to run.
04:40
There's just life responsibilities.
04:42
Usually, you can carve out time for yourself
04:45
in the morning and in the evening, whether
you want to wake up earlier
04:48
to write morning pages and have your coffee
or whatever.
04:52
when you're winding down, that's when you
have a lot of me time.
04:58
That's the method that works easier for me.
05:01
Sometimes it works out
05:04
to put something in the middle of your day.
05:05
For example: exercising.
05:06
If you're taking yoga at a studio and your
favorite class is at this time, then that's
05:08
You know what's best for your schedule.
05:15
But my recommendation is:
05:18
If you can fit it into morning and evening
routines, do that.
05:20
But if it makes more sense to put it in the
middle of your day, then do that as well.
05:23
But just do your best to build out your ideal
week.
05:27
Also, for those activities that you decide
you want to do once a week or twice a week,
05:30
assign those activities to specific days.
05:35
Carve out a space in your schedule to do that
thing,
05:38
and make that time non-negotiable as well.
05:41
For example: If a friend calls you
05:44
and asks you if you're free during that time,
you're like, "No, that's my online class-taking
05:46
You have to set aside that time and act as
if it's a part of your real schedule.
05:52
By the way, you can download this weekly worksheet
that I created for this exercise.
05:56
Just click right here in the upper right corner.
06:00
Or down below, you'll find the link, as well.
06:02
As you're creating this ideal week, make sure
to leave some time for rest, okay?
06:05
It's always important to have space between
these events.
06:10
Don't pack it super tight, because you know,
in reality, things don't always go according
06:14
So just keep that in mind, schedule time for
self care, social events,
06:20
and just space, in case anything happens.
06:25
Another thing I want to bring up I learned
from Tony Robbins, called "N.E.T. time".
06:28
"N.E.T." stands for "no extra time".
06:33
We all have to do things that are pretty mundane,
06:36
like driving, doing chores, showering, going
to the gym, running errands.
06:39
That's time that you can actually use to do
something else at the same time.
06:45
I know earlier, I said no multitasking, but
this is like the one exception.
06:49
It's when you're doing something that's kind
of mindless.
06:53
Like when you're driving,
06:56
you can use that time to listen to audiobooks,
listen to a podcast,
06:57
or listen to language learning tapes, which
is what I've been doing lately,
07:01
and I've been loving it.
07:05
And I also play podcasts when I'm showering.
07:06
And when you're at the gym, you can save that
time for watching your favorite TV show.
07:10
Think about ways that you can incorporate
N.E.T. time, where you're taking advantage
07:14
your time, doing something that's enhancing
your life, while you have to do those
07:20
mundane things like cleaning and washing the
dishes, because life is life.
07:24
You have to do those things, but you can also
listen to something else, while you're doing
07:29
Alright, now that you've scheduled your ideal
week, most likely,
07:35
you'll be able to see that it is possible
to fit all these things that you want to do
07:39
if you just manage your time better.
07:45
That's how I felt after doing this exercise.
07:46
But I know that some people out there might
be a little real ambitious,
07:48
so maybe your schedule is looking a little
packed.
07:52
So be real with yourself here.
07:56
Does this schedule look doable?
07:58
Did you leave enough space for yourself?
08:01
If not, then it's time to go back and cut
out more tasks.
08:03
Decide what is something
08:09
that you can let go of, decide what's something
that you can save for later,
08:11
because remember: It doesn't mean that this
is the schedule you have to do
08:15
for the rest of your life.
08:19
You can do this now, focus on these items
now.
08:20
And then maybe in two months, you can switch
it up and learn something else in two months.
08:24
You can try out a new hobby in two months,
but maybe you don't have that time
08:29
to fit everything in your schedule now.
08:32
You can also do this exercise not on a weekly
basis, but on a yearly basis.
08:35
Maybe you want to plan out your months, and
maybe you want to have themes
08:39
for your month where you want to focus on
learning Japanese this month,
08:42
and next month is learning watercolor.
08:46
But I know that we can make time
08:49
for the things that we want to do.
08:52
It all comes down to time management
08:53
and actually scheduling that time in your
planner to make it happen.
08:56
Because so many times, we're like, "Oh, I
really want to do this," but that day never
09:00
You know, if we don't schedule it in, it most
likely will not happen.
09:06
This whole exercise is just about actually
taking time to sit down and schedule in
09:11
all the things you want to fit into your schedule.
09:15
Do your best to make it work.
09:18
Obviously, it's a guideline.
09:19
It's not a strict schedule to follow.
09:21
Alright, I hope you liked today's exercise.
09:24
And I hope that, with better time management,
09:26
you can make the time to do all the things
that you wanted to do.
09:29
I want to give a special thanks to Skillshare
for sponsoring this video,
09:32
and for giving us a really good reason to
make time for learning,
09:35
because Skillshare is so awesome.
09:39
If you don't know: Skillshare is an online
learning community with over 15,000 classes,
09:40
and there are classes in such a wide variety
of area.
09:45
There's so many classes
09:48
on art and creativity, but also: branding,
marketing, video-editing, business.
09:49
Just anything you could possibly want to learn,
you could probably find on Skillshare.
09:55
I currently love the classes that are geared
towards my career, classes that could help
09:59
I love Seth Godin's marketing class.
10:05
And Gary Vee also has a good social media
10:08
strategy class as well.
10:10
If you're interested at all, you want to check
out Skillshare.
10:12
You can click the link down below.
10:14
The first 200 people who click on that link
will get
10:16
two free months of Skillshare Premium.
10:19
So if you want that, act fast.
10:21
But if you don't get to it in time, don't
worry.
10:23
We're going to be doing another giveaway.
10:26
We're going to be giving out a free year of
Skillshare Premium to two lucky winners.
10:28
It's the same as last time.
10:34
What you have to do is: Follow Skillshare
on Instagram.
10:35
Follow my Instagram @lavendaire.
10:38
And then comment on this Instagram photo,
10:40
what you would like to learn on Skillshare.
10:43
Winners will be chosen on September 10.
10:46
I will personally DM you on Instagram if you
won, so be on the lookout for that.
10:48
But in the meantime, act fast.
10:53
Click the link down below to check out Skillshare
Premium
10:55
for two months, for free.
10:57
Thanks so much for watching this video.
10:59
Please subscribe if you haven't already.
11:01
And if you want to check out
11:03
more videos on productivity, I have an entire
productivity playlist you can check out right
11:04
Yeah, learn how to be better with your time.
11:09
And it is possible to do the things you want
to do.
11:13
You might have to shift things around a little
bit, but I believe that it's possible to have
11:16
Alright, have a beautiful day.
11:21
I'll see you next time.
11:22