Hello everyone and welcome back to the
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English Dialogue podcast. I'm Emma
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joined as always by my co-host Mike. Hey
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Emma. Hi everyone. Today's topic is one
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that affects us all. Productivity and
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Yes, these days everyone's juggling
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multiple tasks. work, family, personal
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goals. It can feel overwhelming.
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Exactly. But we don't have to feel
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powerless. There are strategies that can
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help us make better use of our time and
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energy. Mike, how do you define
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productivity for yourself? For me,
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productivity isn't just about doing more
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and less time. It's about doing the
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right things efficiently, focusing on
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quality, not just quantity.
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Right. Productivity is about aligning
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our actions with our priorities so that
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we're not just busy, but actually moving
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forward in meaningful ways. Yes. And
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time management is one of the tools that
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help us get there. Setting schedules,
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breaking down tasks, and making space
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for what matters. I remember a time when
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I tried to tackle everything at once
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without any real system. I'd end up
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stressed and exhausted. Eventually, I
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realized I needed a structure. I started
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using a planner, assigning tasks to
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specific time blocks, and giving each
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project the attention it deserved. That
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changed everything. I felt more in
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control and less overwhelmed.
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That's a great example, Emma. Having a
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system helps create boundaries between
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tasks and prevents them from bleeding
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into one another. Yes.
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And when we allocate our time
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consciously, we can prevent the feeling
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of constant rushing. One technique I
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find helpful is the Pomodoro technique.
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Working in focused bursts and then
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taking short breaks. I've tried that
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too. How does it help you specifically?
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When I use the Pomodoro technique, I
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commit to say 25 minutes of deep focus
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on one task. No phone checks, no email
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After that, I give myself a five minute
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break. This method trains my brain to
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concentrate in sprints, making even
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challenging tasks more manageable. By
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the end of a few cycles, I've
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accomplished a lot without feeling
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mentally drained. That's a solid
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strategy. It also helps break large
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tasks into smaller, more digestible
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parts. Exactly. and it reduces
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procrastination because you only have to
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commit to 25 minutes at a time. Another
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approach is to set clear, achievable
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goals. Without goals, productivity can
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become aimless. Right? If we don't know
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what we're aiming for, we might work
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hard all day but not get closer to what
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truly matters. I found that setting SMR
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goals specific, measurable, achievable,
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relevant, and timebound helps me stay on
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track. For example, instead of saying I
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want to write more, I set a goal like
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write 1,000 words for my blog by
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Thursday evening. That gives me a clear
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target and a deadline, helping me manage
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my time effectively.
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That's a great example. The clarity in
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the goal helps with planning when and
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how to do it. Yes. And knowing exactly
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what done looks like makes it easier to
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Also, learning to prioritize is crucial.
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We often have more tasks than we can
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handle, so choosing what comes first
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matters. I find the Eisenhower matrix
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helpful categorizing tasks by importance
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and urgency. How do you use it in
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practice? I list out my tasks and sort
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them into four categories. Urgent and
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important. Important but not urgent.
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Urgent but not important. And neither
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urgent nor important. Urgent and
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important tasks get done first.
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Important but not urgent tasks are
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scheduled. Urgent but not important
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tasks might be delegated if possible.
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and tasks that are neither urgent nor
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important can often be eliminated. This
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helps me focus my time on what truly
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moves the needle forward. That's a great
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system. It cuts through the noise and
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keeps us from spending time on trivial
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right? It forces us to be honest about
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what really matters. Another aspect is
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energy management. Some tasks require
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deep focus, others less so. Yes, we
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should schedule tasks according to our
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peak energy times. When are you most
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alert, Mike? I'm usually most focused in
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the morning. That's when I try to tackle
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complex tasks, writing reports,
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analyzing data. Afternoons, when I'm a
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bit less sharp, might be for responding
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to emails, or having casual meetings. By
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matching tasks with my natural energy
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rhythms, I work more efficiently and
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feel less fatigued. That makes sense.
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We're not robots. Our energy fluctuates
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throughout the day. Exactly. And if we
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ignore that, we waste more time pushing
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through tasks when we're not at our
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best. We should also think about
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distractions. Notifications, social
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media, and clutter all eat into
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Yes, even small interruptions can
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disrupt the flow and cost us more time
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than we realize. I've made a habit of
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turning off non-essential notifications
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during my focused work periods. I'll
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close unnecessary browser tabs, set my
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phone to silent, and sometimes even put
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on noiseancelling headphones. Just
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making that environment distractionfree
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can double my output in the same amount
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of time. Those small changes add up. We
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often underestimate how much time we
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lose to distractions.
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Another tip, learn to say no when you're
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at capacity. Taking on too much leads to
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burnout and poor results.
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Absolutely. Boundaries protect our time
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and energy, ensuring we can do quality
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work on what we've already committed to.
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Sometimes it's hard to say no,
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especially if we fear disappointing
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others or missing opportunities. True.
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But if we say yes to everything, we end
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overextended. It's more respectful to
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ourselves and others to be honest about
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our limits. By saying no when necessary,
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we're making sure we can deliver on what
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we've agreed to. Quality over quantity
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applies to our commitments as well as
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our tasks. Well said. Being honest with
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ourselves and others prevents stress and
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maintains trust. Another factor is
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regular review. Productivity isn't a set
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it and forget it system. It needs
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periodic adjustments.
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How do you review your system? At the
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end of each week, I look at what I
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accomplished and what fell behind. I ask
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myself, did I work on my top priorities?
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Did I allocate my time well? Were there
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interruptions? This reflection helps me
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refine my approach. Maybe I need a
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different schedule or to delegate
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certain tasks. Over time, these small
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tweaks help me become more effective.
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That's a strong practice. Reflection
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ensures we keep evolving and improving
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our time management.
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Exactly. It's about continuous
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improvement. We can also think about
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automating or streamlining repetitive
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tasks. Sometimes technology can save us
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Yes, from setting up email filters to
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using productivity apps, we can offload
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some tasks to tools. For instance, if I
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notice I'm spending too much time
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scheduling meetings, I might use a
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scheduling tool that shows my
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availability and lets others pick a
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slot. This removes the back and forth
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emails and frees up that time for more
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meaningful work. Simple automations like
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this can have a big impact in the long
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run. Absolutely. Automation can remove
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friction and streamline workflows.
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And remember, productivity isn't just
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about work. Managing our time well
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creates room for relaxation, exercise,
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and family. Right? Balanced time
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management leads to a fuller, healthier
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life overall, not just better work
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output. We should schedule downtime to
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time for hobbies, rest, and fun. Yes. If
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we don't recharge, we risk burnout,
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which ultimately hurts productivity.
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I've realized that when I take care of
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my well-being, sleeping enough, taking
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breaks, exercising, I'm more focused and
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efficient when I'm working. Those
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non-work activities actually support my
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productivity rather than detract from
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it. It's about seeing the bigger
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picture. We're holistic beings, not just
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productivity machines. Very true. Good
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time management includes caring for
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ourselves too. Also, don't forget to
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accomplishments. Recognizing progress
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keeps us motivated. Yes, acknowledging
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what we've done well fuels us to keep
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going. It's easy to focus on what's left
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undone, but celebrating wins gives a
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sense of satisfaction.
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I keep a done list alongside my to-do
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list. At the end of the day or week, I
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review it to see what I achieved. It's a
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small shift in perspective that reminds
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me that I am moving forward. This builds
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confidence and resilience, making it
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easier to tackle future tasks with a
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positive mindset. I love that idea.
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Focusing on progress, not just pending
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work, is uplifting.
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So, productivity and time management
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aren't just about cramming more into our
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schedules. They're about aligning
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efforts with priorities, using efficient
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strategies, protecting our energy, and
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maintaining balance.
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Exactly. It's a holistic approach.
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Knowing our goals, using tools that
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help, setting boundaries, and nurturing
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our well-being. We hope these insights
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help you find a better rhythm in your
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daily life. Thanks for joining us today
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on the English Dialogue Podcast. Take
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care everyone. Remember, time is a
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resource. Use it wisely and kindly.
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